Create and set up a workspace

Learn how to create your first workspace in Dastra.

Log in to Dastra.eu

Start by logging in to Dastra.eu. If you don't have an account yet, register and create a new one.

You can get immediate access to Dastra by opening a "Free Trial" account valid for 30 days. If you wish to subscribe to a long-term offer, please contact us.

Workspace

A workspace is an organization that accommodates one or more treatment registers. You can create a workspace by treatment register and/or by legal entity or branch, as you wish.

Create a workspace

You need a workspace to manage your entity. You can create a workspace by clicking on "New workspace":

Fill in the fields, then click on "Continue".

Invite first-time users

Once you've created your workspace, you can invite your colleagues directly to your space.

You can add existing users to this area, or invite new users, by clicking on the "Invite a user" button.

Assign them the role of your choice and click "Next".

Create the first entity

In Dastra, the notion of workspace is decoupled from that of legal entity. A workspace can therefore refer to several distinct legal entities (as in a group, for example). On the other hand, there can only be one legal representative per legal entity.

Be careful to distinguish between entities and workspaces.

Here's a reminder of the definitions of terms in Dastra:

• an organization is the account linked to your subscription. You'll see the name of your organization below your user account name (top right). The organization contains one or more workspaces.

• a workspace is a technical environment for collaborating and working with Dastra features. The workspace is represented by the tile you select when you log on to Dastra. This workspace contains organizational units.

• an organizational unit is a structural element in the workspace. It can be used to attach processings, tasks, rights requests, violations and risks. They can also be assigned user rights. Organizational units can be broken down into entities and departments.

• an entity corresponds to a data controller. This is a legal entity whose contact details are specified. A data protection officer and a data controller may be attached to this entity. Similarly, a lead supervisory authority can be attached. This entity can be subdivided into departments.

• a department is an organizational unit positioned under an entity. This department organizes the entity and divides the attached elements into different branches. For each department, child departments can be attached. For example, departments can be used to create a company organization chart.

Each entity is considered a data controller.

To create the first legal entity, all you need to do is indicate its name and associate its data controller (the legal representative) and, if appointed, the data protection officer or other parties. Only the name of the legal entity is mandatory.

Fill in the fields, then click on "Continue" to enter your space.

Create other entities and departments (optional)

Once you've opened your workspace, it's a good idea to fill in all other legal entities and departments immediately, to simplify the subsequent management of processes and the allocation of user rights.

To do this, click on the name of your entity at the top left of the screen (in this case, the "Test" button) to display the drop-down menu, then click on the "Manage your workspace" button.

This takes you to the entity and department configuration screen. Create departments by clicking on the "Create a department" button, or a new legal entity by clicking on the "Create an entity (controller" button), until the organizational diagram of your structure is displayed in Dastra.

You can also add sub-departments by clicking on the "add a child department" button.

The "Organizational chart" view generated in Dastra

Congratulations, your Dastra workspace is up and running!

Follow the tutorial below or start exploring Dastra on your own.

Tutorial