Step 2: Map your personal data processing and draw up a register

After training in data processing mapping and interviewing data processing managers, you will identify your first data processing operations below:

#	Department	Personal data processing	Support / application	DPIA required?
1	HR	Recruitment management	Linkedin (external)	No
2	HR	Payroll management	Payfit (external)	No
3	HR	Staff management	Microsoft Office	No
4	Central secretariat	Works Council data management	Internal application	No
5	Output	Quality control	Microsoft Office	No
6	Marketing & Sales	Customers management	Salesforce (external)	No
7	Marketing & Sales	Sending promotional emails	Mailjet (external)	No
8	Marketing & Sales	Prospect profiling	Salesforce	Yes
9	Security	Building entry/exit management	IBM	Yes
10	Security	Anteriority check	Microsoft Office	No
11	IT	Software development	Microsoft Azure (external)	No
12	IT	Application maintenance	CGI (external)	No
13	Legal	Contract management	Microsoft Office	No
14	Purchases	Suppliers management	SAP (external)	No

Then complete your record in Dastra:

pageRecord of processing activities

A good way to start designing your record is to first import your existing records in excel format, if available, as well as your repositories of actors, applications, subcontractors, data and retention rules. This way, once all your repositories have been integrated, you'll save time during data entry.

Then fill in all the information required for treatment by following the steps described in the link below.

pageDeclare a processing activity

You share the record with all data controllers as well as your network of GDPR correspondents and ask for validation from all stakeholders.

pageShare the record of processing

That's it, your record is set up and your treatments are ready to be protected!