Import your AI Systems

You can easily upload your existing register directly into Dastra. This saves you having to fill in everything by hand.

To do this, access the list view, entitled "AI systems". In the top right-hand corner, open the drop-down menu next to the "Create a new AI system" button, then click on "Import". A new page appears, at the bottom of which you can add your existing record.

Import your AI Systems

We recommend that you follow the steps on the Import your data (Excel, Csv, JSON) page for further details.

🧩 Import Format for AI Systems in Dastra

This guide describes the expected format for the CSV file used to import AI systems into Dastra.

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📄 CSV File Structure

The file must contain a header row matching the column names described below. All fields are optional except Label, which is required.

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📘 Table of Import Fields

💡 Important: Enum-type fields must use exactly the values listed under “Allowed values”.

Column	Description	Type	Constraints	Allowed values
Label	System name	String	Required, 1–120 characters	—
Ref	Internal reference	String	Optional, max 50 characters	—
Description	System description	String	Optional, max 4000 characters	—
State	System status	AiSystemState	Optional	Draft, Cancelled, Pending, Active
RiskLevel	Risk level	AiSystemRiskLevel	Optional	Low, Medium, High, Unacceptable
RiskLevelJustification	Justification for the risk level	String	Optional	—
BenefitLevel	Value / utility level	AiSystemBenefitLevel	Optional	Low, Medium, High
BenefitLevelJustification	Justification for the value level	String	Optional	—
DateArchived	Archive date	DateTime	Optional — Format: DD-MM-YYYY or DD/MM/YYYY	—
DateCreation	Creation date	DateTime	Optional — Same format	—
DateUpdate	Last update date	DateTime	Optional — Same format	—
DateDeployment	Deployment date	DateTime	Optional — Same format	—
DateRetirement	Retirement date	DateTime	Optional — Same format	—
TransparencyNoticeDone	Has a transparency notice	Boolean	Optional	true / false
TransparencyNoticeHtml	Transparency notice (HTML content)	String	Optional, max 4000 characters	—

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📝 Example of a CSV Line

✨ A fully valid and nicely structured example:

"Internal ChatGPT","SYS-001","Internal documentation assistant model","Active","Medium","Moderate risks with responsible use","High","Very high business value","01/02/2024","15/01/2024","01/03/2024","20/03/2024","","false","<p>This AI system is used to assist employees in drafting internal documents.</p>"

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📥 Ready-to-use CSV Header Template

🧩 You can paste this directly into a blank .csv file:

Label,Ref,Description,State,RiskLevel,RiskLevelJustification,BenefitLevel,BenefitLevelJustification,DateArchived,DateCreation,DateUpdate,DateDeployment,DateRetirement,TransparencyNoticeDone,TransparencyNoticeHtml