Notifications
Learn how to manage notifications in Dastra.
🧭 Overview
In Dastra, notifications help you stay informed about important activities related to your processing records, audits, tasks, or data subject requests.
There are two types of notifications:
The notification center — built directly into the application
Email notifications — customizable based on your preferences
🔔 Notification Center (in-app)
The notification center groups alerts accessible via the bell icon in the top-right corner of your screen.
Accessible to all workspace users
Not individually customizable (shared across the entire workspace)
Contains general notifications about recent activity: creation, modification, or deletion of items
💡 Example: "A new processing activity has been created in your workspace."
✉️ Email Notifications (customizable)
Each user can choose which notifications to receive by email from their user profile.
🔧 How to customize your notifications
Click on your avatar in the top-right corner of Dastra
Select Notification Center
Enable or disable categories as needed
Save your preferences
✅ Email notifications are ideal for staying on top of actions requiring a quick response (audits, requests, data breaches, etc.)
🔐 Prerequisite: the "Notification" permission in roles
Email notification customization only works if the user's role allows it.
In the role configuration (Settings → Roles), each module has a Notification checkbox. If this box is not checked, users with that role will not receive any email notifications for that module — regardless of their personal preferences.
ℹ️ The role opens or closes the right to receive notifications. Users can then fine-tune their preferences — but only within the limits set by their role.
Role
Enable or disable the right to receive notifications
User profile
Disable specific notifications (if the role allows them)
📚 Notification Categories
Email notifications are organized by category. Each category contains several sub-types of events that can be individually enabled.
Processing activities
A processing record has been modified or deleted
✅
Data Subject Requests (DSR)
A new request has been assigned to you
✅
Data breaches
A breach has been reported or closed
✅
Tasks
You have been assigned to a task
✅
Audits
A response has been validated or rejected
✅
Audit templates
A template has been updated
✅
Comments
Someone has mentioned you (@)
✅
Consent / cookies
A change has been made to the cookie banner
✅
Reports / analytics
A new report is available
✅
Marketing / Push
Product updates or Dastra news
✅
⚠️ Automatic Notifications
Some notifications are considered systemic: they are sent automatically, even if you have disabled the corresponding category.
These notifications are deemed essential for collaboration:
Invitation to an audit
Assignment to a task or a request
Direct mention in a comment (@your-name)
Invitation to complete a processing record
Immediate sending of a scheduled invitation (if the option is enabled)
💬 Best Practices
✅ Tips:
Enable email notifications for activities requiring action on your part (audits, DSRs, data breaches).
Check the bell icon regularly for an overall view of workspace activity.
Check your "Notifications" folder in your inbox if you think you are no longer receiving certain messages.
For a DPO: enable all categories.
For a contributor: focus on tasks, comments, and audits.
❓ FAQ
I am no longer receiving notifications — what should I do?
Check your preferences in your user profile → Notification Center. Also make sure that emails from Dastra are not being redirected to your "Promotions" or "Spam" folder.
⚠️ Note: you do not receive notifications for items that you yourself have created or modified.
Can I receive a monthly summary?
You can receive a monthly summary of your workspace activity. Click on the notification preference: Subscribe to monthly report.
🔗 See Also
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