Monitor questionnaires

Response dashboard

From the "View questionnaires" tab, select a template to access its response dashboard. It provides four views:

• Responses: list of all responses with their status (pending validation, validated, not validated, cancelled, deadline exceeded), their score and the linked object

• Detailed board: side-by-side comparison of all responses by category and score — useful for benchmarking across entities or processing activities

• Stats: aggregated statistics across all responses for that template

• Details: configuration and metadata of the questionnaire

The response statuses, including "Cancelled" (red badge)

Individual response reporting

Opening a response gives access to a detailed reporting view:

• Status: progression from "Waiting for respondents" → "Started" → "Pending validation" → "Validated"

• Score: total score out of the maximum points

• Completion: number of questions answered out of the total

• Response time: how long the questionnaire took to complete

• Red flags: answers automatically flagged as requiring attention based on the template configuration

• Result analysis: automatic analysis blocks generated from the responses (compliance level, risk assessment, etc.)

• Scoring by categories: visualised as a radar chart or bar chart

AI analysis (beta)

From a response's reporting view, trigger an AI analysis to get:

• An overall compliance or risk score

• A written summary of the key findings

• A breakdown by criteria (completeness, legal basis, security measures, etc.)

• Suggested tasks to address the identified gaps

The AI analysis is a beta feature. Results should be interpreted with caution and reviewed by a qualified professional.

Validating a response

Once you have reviewed the response, click "Review and validate the questionnaire" to move it to "Validated" status. This action is available to questionnaire owners.

If you cannot validate a response, check that the respondent has clicked the "Finalize" button. Without this step, the response remains in "Pending validation".

Cancelling a questionnaire

From a response that is pending validation, the owner can cancel the questionnaire without going back through the questionnaire list. The "Cancel questionnaire" action is offered at the validation step, next to "Validate questionnaire" and "Request a review".

The "Cancel questionnaire" action is offered at the validation step

Cancelling asks for a confirmation and accepts an optional comment. The reason entered is kept in the history and remains visible to the respondent.

A cancelled response takes the "Cancelled" status, shown as a red badge in the list, the filters, the reporting view and the exports. It can no longer be edited by the respondent and is not compiled into the results.

Merging responses into the linked object

After completing a questionnaire linked to a Dastra object (processing activity, asset, actor, etc.), you can merge the collected responses directly into that object's fields.

This updates the corresponding fields in the target object from the information entered in the form, without any additional manual data entry.

To start the merge, open the completed response and click "Merge request (Processing activity)" — a confirmation window lists the fields that will be updated in the target object.

The "Merge request" button pushes questionnaire answers back into the linked Dastra object

Confirming the merge and creating the processing activity from the collected responses

This feature is particularly useful in external collection scenarios via Trust centers, where third parties (suppliers, sub-processors) fill in information that then needs to be reflected in your internal records.

Translating a questionnaire template with AI

Dastra lets you automatically translate all sections and questions of a questionnaire template into another language using the AI assistant.

To launch the translation, open a questionnaire template and click "Translate questionnaire".

The "Translate questionnaire" button is available from the template editor

Choose the target language and the save mode:

• New version — replaces the current version of the template with the translation

• New independent template — creates a separate template with no link to the original

Selecting the target language and save mode for the translation

Generating an action plan

From a response's reporting view, click "Generate an action plan" to automatically create tasks based on the answers provided. Tasks are suggested according to the template's configuration and added directly to Dastra's task management module.