Monitor questionnaires

Learn how to monitor questionnaire responses and analyse results in Dastra.

Response dashboard

From the "View questionnaires" tab, select a questionnaire template to access its response dashboard. It provides four views:

• Responses: list of all responses with their status (pending, published, overdue), score and linked object

• Detailed board: side-by-side comparison of all responses by category and score — useful for benchmarking across entities or processing activities

• Stats: aggregated statistics across all responses for that template

• Details: configuration and metadata of the questionnaire

Individual response reporting

Opening a response gives access to a detailed reporting view:

• Status timeline: progression from "Waiting for respondents" → "Started" → "Pending validation" → "Published"

• Score: total score out of the maximum points

• Completion: number of questions answered out of the total

• Response time: how long the respondent took to complete the questionnaire

• Red flags: answers automatically flagged as requiring attention based on the template configuration

• Result analysis: automatic analysis blocks generated from the responses (compliance level, risk assessment, etc.)

• Scoring by categories: visualised as a radar chart or bar chart, broken down by questionnaire section

AI analysis (beta)

From a response's reporting view, trigger an AI analysis to get:

• An overall compliance or risk score

• A written review summarising key findings

• A breakdown by analysis criteria (completeness, legal basis, security measures, etc.)

• Suggested tasks to address identified gaps

The AI analysis is a beta feature. Results should be interpreted with caution and reviewed by a qualified professional.

Validating and publishing a response

Once you have reviewed a response, click "Review and validate the questionnaire" to move it to "Published" status. This action is available to questionnaire owners.

If you cannot validate a response, check that the respondent has clicked the "Finalize" button. Without this step, the response remains in "Pending validation".

Generating an action plan

From a response's reporting view, click "Generate an action plan" to automatically create tasks based on the answers provided. Tasks are suggested according to the template's configuration and added directly to Dastra's task management module.